Martial Arts Academy Software in Egypt — Belts, Attendance & Fees (فيت كور)

Running a martial arts academy in Egypt is different from running a regular gym. You're tracking belts and ranks, running structured classes, managing gradings, teaching kids (so parents, waivers and communication matter too) — and collecting fees in EGP, often in cash. Most international gym tools aren't built for Arabic, for Egyptian payments, or for the realities of a karate dojo or BJJ academy in Cairo or Alexandria. Here's what martial arts academy software should do, and what it costs in Egypt.

Belt and rank tracking

The heart of any academy is progression. Your software should let you define the belt or rank system for your art — BJJ belts and stripes, karate kyu/dan grades, taekwondo geup, judo grades — and track exactly where each student is, when they last graded, and what they need for the next level. That turns a coach's memory into a system that any instructor can pick up.

Technique and curriculum checklists

Beyond belts, the best academies track the specific techniques a student has learned. A per-student curriculum checklist keeps grading fair and consistent, and shows students a clear path forward — which is one of the strongest retention tools in martial arts.

Attendance that's fast and honest

Mat time matters, and many gradings have attendance requirements. Fast QR or face check-in gives you an accurate record of who trained and how often — no paper sign-in sheet, no guessing whether a student has put in the hours for their next belt.

Class scheduling and levels

Academies run many classes — kids, beginners, advanced, competition, open mat. You need scheduling with capacity, the right level for each class, and easy online booking so students reserve their spot from their phone.

Fees, packages and family accounts

Martial arts fees come in many shapes: monthly dues, session packs, grading fees, uniform and equipment sales, and family discounts when siblings train together. Your software should handle all of it and let parents pay online in seconds. Automatic renewal reminders mean you stop chasing dues over WhatsApp.

Parent communication and waivers

With kids in the mix, you need signed waivers on file and an easy way to message parents about schedules, gradings and events. A branded member app keeps all of that in one place.

What does martial arts academy software cost in Egypt?

Pricing in Egypt generally falls into three buckets. Here's how they compare in EGP:

• Per-member SaaS (international tools): usually billed in USD per active member per month — it adds up fast for a busy academy and bills you more as you grow.
• Local one-off "systems": a flat build fee but often no member app, no online payments, no Arabic, and little support.
• Fitcore: a flat licence in EGP regardless of how many members you have — EGP 25,000 / year or EGP 40,000 one-time (lifetime), with a 14-day free trial and no platform cut on the payments you collect through your own Paymob.

For a growing academy, a flat EGP licence is almost always cheaper than per-member pricing — and you keep 100% of your membership revenue.

Why Fitcore fits martial arts academies in Egypt & MENA

Fitcore (فيت كور) was built for gyms, sports clubs and martial-arts academies — with belt/level curriculums, technique checklists, fast check-in, class scheduling, flexible fees with online payment in EGP, waivers and a fully bilingual (العربية/English) member app. Whether you run a karate dojo, a BJJ gym or a boxing club in Cairo, Alexandria or anywhere in MENA, it handles the parts generic software misses. Start free for 14 days.

FAQ

Is there martial arts academy software in Arabic?

Yes. Fitcore is fully bilingual — the staff app and the member app both work in العربية with right-to-left layout, so your front desk, coaches and members can all use it in Arabic.

Can it track belts and gradings for karate, BJJ and taekwondo?

Yes — you define your art's belt/rank system (karate kyu/dan, BJJ belts & stripes, taekwondo geup, judo grades) and track each student's current rank, last grading, attendance toward the next level, and a per-technique curriculum checklist.

How do members pay in Egypt?

Cash, bank transfer, or online by card and mobile wallet through your academy's own Paymob account — the money settles directly to you, with no platform cut. Parents can pay dues and grading fees in seconds, and automatic reminders stop the WhatsApp chasing.

How much does it cost?

A flat EGP licence: EGP 25,000 / year or EGP 40,000 one-time, with a 14-day free trial and no per-member fees.